Account Ledger

Overview

The account ledger is the workspace for viewing and managing transactions in a single account. It opens as a tab when you double-click an account in the Account List or choose View > Account Ledger from the menu bar.

The ledger header shows the account name and the current balance (or cleared balance in reconcile mode). Negative balances appear in red.

Columns

The ledger displays the columns listed below. Column visibility and width are configurable through the settings button.

Column	Description
Code	The check number or reference code.
Date	The transaction date. Hovering shows the long date format as a tooltip.
Payable To	The payee or description.
Memo	An optional note.
X (Account)	The account clearing state: blank = not cleared, * = pending, X = cleared.
Account	The account name.
Envelope	The envelope name.
Envelope/Transfer	Shows the linked envelope name for simple transactions or the transfer target for transfers.
Payment	The payment amount. A dash indicates zero.
Deposit	The deposit amount. A dash indicates zero.
Balance	The running account balance. Negative values appear in red. Future-dated transactions appear in a distinct color.

Most columns can be sorted by clicking the header. The Balance column cannot be sorted.

Toolbar

The toolbar across the top of the ledger provides these actions:

Button	Description
Add New Transaction	Opens the transaction editor to create a new transaction.
Delete Selected Transaction	Deletes the selected transaction after confirmation.
Filter View	Opens a drop-down with quick filter presets and an Advanced option for the full filter dialog.
Refresh View (F5)	Refreshes the ledger display.
Quick Filter	A text box for live filtering as you type (Ctrl+Q to focus).
Search and Replace Values	Opens the search and replace dialog.
Web Lookup	Searches the web for the selected transaction's payee.
Print Ledger	A drop-down with Print and Preview options.
Export	A drop-down with Export Ledger and Copy Ledger to Clipboard options.
Settings	Opens the ledger column and display settings.
Help	Opens this help topic.

Right-Click Menu

Right-clicking a transaction shows a context menu with these actions:

• Delete -- Deletes the selected transaction.
• Toggle Cleared -- Cycles the account clearing state between not cleared and pending.
• Search Web -- Searches the web for the transaction's payee.
• Insert New Simple -- Creates a new simple transaction.
• Insert New Transfer -- Creates a new transfer transaction.
• Insert New Multiple -- Creates a new multi-split transaction.

Keyboard Shortcuts

Shortcut	Action
F5	Refresh the ledger view.
Ctrl+Enter	Open the transaction editor for the selected transaction.
Ctrl+Insert	Create a new transaction.
Ctrl+Delete	Delete the selected transaction.
Ctrl+X	Toggle the cleared state of the selected transaction.
Ctrl+H	Open the search and replace dialog.
Ctrl+Home	Jump to the first transaction.
Ctrl+End	Jump to the last transaction.
Ctrl+Q	Focus the quick filter text box.

Filtering

The Filter View button provides quick filter presets:

• View All -- Shows all transactions.
• View Pending -- Shows only uncleared transactions.
• View Pending Deposits -- Shows uncleared deposits.
• View Pending Checks -- Shows uncleared transactions with check codes.
• View Pending Non-Checks -- Shows uncleared non-check transactions.

The Advanced option opens the full Transaction View Filter and Settings dialog with eight filter categories:

• Filter by Date -- Any, specific date, or date range.
• Filter by Code -- Any, checks only, non-numbers, or text search.
• Filter by Payable To -- Any or text search.
• Filter by Other Criteria -- Transaction type, specific envelope, or include descendants.
• Filter by Amount -- Any, payments, deposits, specific amount, or range.
• Filter by Cleared State -- Any, cleared, not cleared, or not cleared and pending.
• Filter by Memo -- Any or text search.
• Filter by Import/Synchronization -- Any, freshly imported, or not freshly imported.

Text search filters support case-sensitive matching, exact matching, and regular expressions.

Creating and Editing Transactions

Double-click a transaction to open the transaction editor. Use the toolbar button or Ctrl+Insert to create a new transaction. The editor supports all four transaction types: Simple, Transfer, Regular Multiple, and Multiple Envelope Transfer.

The Payable To field offers auto-complete from your transaction history. Selecting a match can fill other fields from the most recent matching transaction.

See the Edit Transaction topic for full details on the transaction editor.

Printing and Exporting

The print button offers two options:

• Print Ledger -- Sends the ledger to your printer in portrait layout.
• Preview Ledger -- Opens a print preview window.

The export button offers two options:

• Export Ledger -- Saves the visible transactions as a CSV file.
• Copy Ledger to Clipboard -- Copies the visible transactions as tab-delimited text for pasting into a spreadsheet.

Both export options respect column visibility settings and offer an option to combine the payment and deposit columns into a single amount column.